We’ve got another exciting new feature for call admins! Now, you can allow review chairs to approve submissions for review.
Previously, only call admins could approve submissions. Now, if you would like to delegate that responsibility, just pull up the settings for the review chair (in the appropriate review group) and check the "Allow?" box for the "Approve submissions" setting. (See the screenshot to the right.)
One important thing to keep in mind: Submission fees are paid when proposals are approved for review, so anyone who has permission to approve submissions will be able to charge the submission fees (but nothing else) to the credit card on file.
We’ve added a new feature to the Tracker: Now, review chairs can see submissions that have been returned for edits.
Previously, only call admins could see returned submissions. We heard from a call admin, however, that she didn’t want to promote her review chairs to admins just so they could track returned submissions. We thought it was a great idea, so we built it in!
Once again, this shows that the best ideas come from our users. If you’ve got an improvement you would like to see, feel free to pass it along. We’d love to hear it!
We’ve got another new feature to announce! Call admins can now fine-tune the settings that are included when copying a call.
Previously, all of a call’s settings were copied except the administrators and review groups, which had to be added back to the copy. Now, you can tell the system to include those settings in the copy (see the screenshot to the right) or to make a copy without those settings (in case you want a different set of administrators, for example).
Also, if your call has a custom review form, there’s now an option to include the custom form with the copy or to use the default form.
Check it all out and let us know what you think!
We’ve been adding a lot of new features to the site recently, but haven’t been updating the blog to let everyone know about them. (Sorry!)
One feature we’ve just added, though, is definitely worth mentioning: An “add yourself” option when adding users to a proposal.
Previously, if you wanted to add yourself to a proposal, you first had to search for your account in ProposalSpace, like you would when adding anyone else. It wasn’t much of an inconvenience (just one step), but why not streamline it? Now, when you want to add someone to a proposal, you’re given an option to add yourself or add someone else. If you want to add someone else, the process stays the same. If, however, you want to add yourself, just click that option and you’re done!
Call admins can now email reviewers using the Messaging Module!
Just go into the Messaging Module and click the New Message button, like you always have. At the top of the form, you’ll see a new field labeled “For” (right). To send messages to reviewers, just select “Reviewers” from the drop-down box, then select which review group(s) and roles (review chairs and/or reviewers) to send the message to.
As with all messages sent using the Messaging Module, the system archives the message and provides delivery receipts.
Check it out and let us know what you think!
This week, Facebook changed their algorithm for users’ News Feeds, making it more difficult for “fake news” and click-bait links to gain traction on the social-media platform. According to an article on TechCrunch, Facebook will now detect and downrank links and headlines that include any of the following:
- Exaggerative & sensational headlines
- Headlines that withhold information
- Misleading content
One key element of the change is that Facebook will no longer rely on the source of the offending content, instead evaluating each post individually. The update will be available to identify fake news in the top 10 languages that Facebook accounts use.
So what does this mean for your association? When writing headlines, especially for content that might be shared on Facebook, make sure they are clear and honest. By doing so you may drastically increase your page’s organic reach.
This change may also be a great advantage for associations advertising on Facebook to boost their own posts, links, or page. One of the primary reasons why the social media giant is making this change is to re-establish consumer trust in their News Feeds, which is prime real estate for paid ads. By withholding click bait or fake content from users, Facebook will build trust with its base and advertisers can count on more ad clicks and legitimate referral traffic.
Some of you may have noticed a different look to our public pages (and slight changes to some of the pages on the back end of the site). That’s because we’ve had work done. 🙂
The new design is meant to make the site’s public pages more attractive and mobile friendly. We’ve already incorporated some of the new design elements into the back end, but that process is a lot more involved and will take more time than the changes to the front end, so we’ll be releasing those more gradually.
We also made some minor improvements to functionality, but overall everything should work exactly like it did before… it just looks a little better. For example, check out the old version of the login page (top) compared to the new version (bottom).
Of course, if you come across anything that looks out of place or doesn’t work like it did before, please let us know and we’ll fix it ASAP.
If you’re a call admin, the next time you sign in you’ll see a couple of changes we’ve made to the Administrators page for your call.
We’ve changed the layout of the page (right) to use cards instead of a list. Each card contains the admin’s name, organization, email address, and whether they are signed up to receive activity reports (“Notifications”).
When you mouse over a card, a menu appears (right) with three icons that let you do the following:
- modify the admin’s settings
- email the admin
- remove the admin
If you click the settings icon, a popup window will appear (right) with options that allow you to control what type of notifications the admin receives and when they’re delivered.
If the admin is signed up to receive notifications, it’s reflected on their card with a green checkmark (right).
You can sign up or cancel notifications at any time, and there is no additional charge to receive them, so why not try it out and let us know what you think!
An abstract’s title, description, and learning objectives are the core of every presenter’s “sales pitch” to both reviewers and attendees. However, very few presenters have an understanding of how to sell their presentation using even the most basic marketing techniques. Perhaps as a result, 95% of meeting organizers report having to rewrite speakers’ submissions1.
ProposalSpace allows admins and review chairs to edit submissions directly or return them for editing and resubmission.
While organizers may have the best intentions when adding a little shine to a session, they also run the risk of overdoing it and promising more than a presenter can deliver, which in turn can disappoint the audience. So ideally, presenters would submit proposals that need little or no editing at all.
To help accomplish that, here are some tips for presenters (and organizers) when crafting session titles. (We’ve decided to focus on the title because it serves as the “hook” for drawing in a reader’s interest and leading them to the description and objectives.)
- Keep it short. Attendees often skim over session titles to see if anything grabs their attention. A shorter title is simply more eye-catching. To check your title length, consider how easily you could use it to invite someone in passing to attend your session. If you cannot get it all out in a few seconds, then continue editing.
- Target it to a specific audience. When writing your title, you should have a specific audience in mind. Craft your title in such a way as to convey what that group can expect to get from the session.
- Employ intrigue. Spark the reader’s curiosity by teasing a short list, privileged knowledge, or a personal story.
Tell us what you think! If you ‘ve had particular success with title writing/editing, then share with us in the comment section below or on twitter (@proposalspace).
We’re rolling out a few improvements to the way call settings are saved.
- Instead of requiring you to scroll all the way down the page to get to the "Save Changes" button, we’re displaying it as a sticky element at the bottom of the screen (right). That way, no matter where you are on the page, you’ll have direct access to it.
- The save-changes button will only appear on the screen if you have changes that need to be saved.
- Changes are saved in the background, avoiding the need (and time it takes) to reload the page.
- You’ll now have an option to discard any unsaved changes and revert back to the previous settings.
- The system will warn you if there are unsaved changes and you attempt to leave the page (either by clicking a link or reloading the page).
For now, we’ve only applied these changes to two settings pages: Dates and the Publishing Module. Once we’re comfortable everything works OK, we’ll start to apply the changes across all of the settings pages. (We’ve got some other big improvements in store for the call-management side of things, but I’ll save those juicy details for another time.)