Changes to the Data-Export Tool

Note: This feature has been removed. See our post explaining why.

One of our users recently reported a problem with the way our data-export tool was handling special characters. Abstracts for his call often contain mathematical symbols, which were being displayed correctly on the ProposalSpace website, but were becoming garbled in the output file generated by the data-export tool. For example, Δ (delta) was showing up as Δ and ± (plus-minus) was showing up as ±.

We fixed the issue by changing the character encoding for the output file. Now, any character that is displayed correctly on the website is also displayed correctly in the output file.

(A special note: Some programs, like MS Word, might ask what encoding to use when opening the file. If that happens, select “Unicode” on Windows or “Unicode 6.3 (Little-Endian)” on Mac.)

Also, we’ve removed the “strip HTML” option from the data-export tool and made that the default action. If you miss having that option, just let us know and we’ll be happy to put it back!

New Option in Data Export for HTML Tags

The data-export feature now has an option for controlling how HTML-formatted text is exported. You can find it on the data-export page (Tools -> Data Export) right above the Create Report button:

Data-export screenshot

So if you’ve set up any of your forms (submission, role, or review) to include a formatted-text field, you can now tell the data-export feature whether you want that text exported as formatted text (with HTML tags) or as unformatted text (without HTML tags).

For example, let’s say you have a field in your Presenter role form for the presenter’s bio. You’ve set up the field so the user can format the text, but you don’t want any of that formatting when you export the bio. Now, all you have to do is check the box at the bottom of the data-export feature and voilà—all of the HTML code is stripped out!

Improved Data Export Feature

We’ve just released some exciting improvements to the data-export feature in ProposalSpace!

  • Proposal information is no longer spread across multiple rows. All the information for a proposal—including role data, reviews and scheduling information—is now on the same line.
  • You can now select individual questions from the submission and role forms to include in the export file.
  • Special characters (like é) now display correctly in the export file.
  • The “Proposals to Include” section now shows totals for each category so you can tell in advance how many proposals will be included in the export file.
  • We’ve streamlined the code so the export file is generated even faster.

All of these changes were in response to feedback from our fantastic users. Keep the ideas coming!

Data Export Improvements

Our Data Export feature now has an option to limit reports to certain types of proposals. This means call administrators no longer have to weed out unwanted proposals after generating a report. Now, you can just pick the status(es) you want to include.

Next up: The ability to select specific items from the submission and role forms.