New Feature: Proposal Histories

At the heart of ProposalSpace is the ability for teams to work on proposals and to manage calls. That collaborative environment, however, has sometimes made it difficult to track down exactly who made a change or took a particular action.

So we added proposal histories.

Now, every change to a proposal is logged. Log entries include the action taken, who took it, when it was taken, and if applicable, what the value was before the change.

history screenshotIf you’re an author, you’ll see a History link under the proposal’s Table of Contents, directly above the Print link (see screenshot, left). If you’re an admin or review chair, you can access a proposal’s history via the Tracker. In either case, clicking the link will pop up a window with actions listed in chronological order. (Note that the actions displayed are based on a user’s role: authors see all changes to a proposal’s content along with key admin actions, while admins and review chairs see all changes and all admin actions.)

We hope you’ll find this new feature useful. If you have any ideas for improvement, we’d love to hear them!

Layout Improvements for Reviewers

We’re improving the layout of the review page to make it easier than ever to review proposals in ProposalSpace!

Starting Wednesday, July 11, reviewers will no longer see each proposal’s contents displayed in tandem with the review form. Instead, the two will be side-by-side. In case you’re wondering what that looks like, here’s a comparison of the old and new layouts. (Click on a layout for a larger view.)

Old Layout: New Layout:
Old Review Form New Review Form

And here’s a larger view of the new layout with details about specific improvements:

New Review Form1234567

  1. The panels are independently scrollable, so you can navigate to specific areas of the proposal or the review form without one affecting the other.
  2. The panels are resizable. Just slide the divider between them to the left or right.
  3. We’ve removed the “No answer” option for scoring questions. Now, clicking a score once selects it and clicking it again de-selects it.
  4. If the review form has more than one scoring question, each question’s score is displayed to the right and the total score is displayed at the end of the scoring section. (Not shown in this screenshot.)
  5. The Save Review button becomes active only after you’ve made a change to the review form. (If you try to leave the page without saving your review, the system will prompt you to save your work.)
  6. Navigation buttons at the bottom of the page allow you to move to the previous or next proposal in your list of assignments, or to return to your list of assignments.
  7. An indicator across the top of the control bar helps you keep track of your overall progress.

We hope the new layout and functionality will make it even easier for reviewers to complete their work. If you have any suggestions for improvement, please don’t hesitate to contact us or leave a comment below!

Open-Ended Calls

We’re happy to announce that ProposalSpace now fully supports open-ended calls!

Previously, every call had to have a submission deadline, which was OK for most calls. However, for open-ended calls, that date had to be set way in the future or updated periodically to keep it in the future. So to make things easier, we’ve made the Submission End setting optional, which means any call can now be open-ended just by leaving that setting blank!

To get this to work, we had to make a few other notable changes:

  • All Dates settings, other than Submission Start, have been made optional. We encourage everyone to provide dates for informational purposes, but now you can activate a call with just a Submission Start.
  • Previously, calls had to be archived manually and could not be unarchived. Calls may continue to be archived manually, but if not done within a year of activation, the system will do it automatically. After a call is archived, admins still have full access to its settings and data, but may not change any settings other than those for the Advanced Scheduling Module and Publishing Module, if activated. If you have a call that needs to be active for more than a year, it can be reactivated for as long as you like with additional one-year extensions.
  • The Late Submissions setting has been moved from the General Submission settings page to the Dates settings page. (This wasn’t really necessary; We just thought it made more sense there.)

We really hope these changes make it easier for admins to manage open-ended calls using ProposalSpace. As always, feedback is welcomed.

More exciting changes are in the pipeline, so stay tuned!

New Feature: Text Limits  

We’re really excited to announce a new feature in ProposalSpace: text limits.

Text limit screenshot
Text limit screenshot

Call admins can now assign a word or character limit to any text field in a proposal submission form or role form. Just select “Word Limit” or “Character Limit” from the pull-down menu in the question settings (right, top), then enter the number of words or characters you want for the limit (right, bottom).

We designed the feature to follow Twitter-like rules, so responses are allowed to exceed the limit. Text limit screenshotExtra text is displayed with ellipses, which can be clicked on to reveal the full response (right).

Check it out and let us know what you think!

New Feature: Test Mode

Call administrators now have the option of testing a call in ProposalSpace before making it live.

Here’s how it works:

  1. Once your call is complete (has all the information required for activation), you simply click a button to place it in “test mode”.
  2. The system automatically generates a special URL, which you and your testers use to create and submit test proposals.
  3. Administrators, review chairs and reviewers have full access to the call—as if it were active—for three days.
  4. After three days, the call is automatically taken out of test mode. If you need more time, just let us know. We’ll be glad to extend the test period.
  5. Any data entered during the testing period is automatically deleted when you activate the call.