We’ve reorganized the My Calls, My Proposals and Call Settings pages to remove some of the clutter and to make things easier to find. All of the functions that were on the My Calls and My Proposals pages are still available, we just moved them to the Call Settings and Proposal Details pages.
Call administrators will also notice a big change in the navigation for the Call Settings page, which now has the basic settings, tools and settings for all the major functions (submission, review, selection, notification) accessible via tabs across the top of the page. We also created a way for call administrators to archive completed calls so that they’re not in the way but can still be accessed if need be.
Sometimes too much of a good thing can be a bad thing. If you’re having a problem with individual users submitting too many proposals (usually so they can have better odds of being selected, but for whatever reason), you might want to try setting a submission limit. That way, users will have to pick their best papers to submit and won’t be able to flood the selection committee with “junk”.
To take advantage of this feature, all you have to do is set the Individual Limit (under “Submission Settings”) to the maximum number of submissions you want to allow from an individual user.
For example, if you want to restrict users to three submissions, enter “3”. (If you do not want to place a limit on the number of proposals a user may submit, enter “0” or leave the setting blank.) Once a user has met the submission limit, he will still be able to create proposals and collaborate with other users, but he won’t be allowed to submit any more proposals for your call.
Our latest software release fixes a number of issues for users with the latest version of Microsoft Internet Explorer (version 8).
We designed ProposalSpace so that authors can find calls easily, using our Find a Call feature. Once a user is logged in, he/she just has to click a button to see all the calls in the system that are active and accepting proposals. There may be times, however, when you want users to be able to bypass this step and go directly to your call. To do this, just use the special link provided on the Call Settings page. Anyone who uses this link will be taken directly to your call’s main page. (If a user isn’t logged in, he/she will be asked to log in first, then be automatically redirected to your call’s main page.)
For years now we’ve been told that virtual conferences are destined to replace traditional, face-to-face meetings. “Experts” (who usually work for companies that produce virtual conferences) keep insisting that people are clamoring for the chance to “attend” conferences without all the hassles of travel, pandemics, bedbugs, whatever. But despite the inconveniences, people have continued to flock to conferences, giving organizers little reason to make the switch. Until now. Thanks to the global economic downturn, conferences are seeing sizable drops in attendance. Could this be the tipping point? Has the audience for virtual conferences finally reached critical mass? Not yet, if you ask the attendees. The Winter 2009 Impact Study (PDF) from the American Society of Association Executives (ASAE) surveyed over 8,500 members from 97 associations and found that:
…reports of a vast migration from face-to-face gatherings to online alternatives appear to overstate the case. Of people who only attended in-person events last year, only three percent say there’s a high probability they’ll only attended [sic] virtual events this year. In fact, if there’s a migration at all, it’s going the other way: Nine percent of people who only attended virtual programs last year say they’re likely to attend only a face-to-face meeting this year.
So with virtual meetings becoming more attractive to organizers and attendees not yet willing to give up face-to-face meetings, who wins the tug-of-war?
Here at ProposalSpace, we don’t just want to be the one place conference organizers can rely on to find great presenters, we also want to be the one place presenters can rely on to find great calls. So we’ve added a new feature on the public side of the site that lists every call for papers we can find for just about every type of academic conference—regardless of whether the organizers use us to manage their abstracts or not.