New Reviewer Assignment Feature  

We’ve just introduced a new feature in ProposalSpace that allows call administrators to assign submissions to individual reviewers.

Before now, every reviewer had access to every submission. If a call admin wanted to spread out the workload, the admin would have to contact reviewers outside of the system to let them know which submissions to review and which to ignore.

Now, admins can make individual assignments, either from the Submissions page (where reviewers can be assigned to a submission) or from the Reviewers page (where submissions can be assigned to a reviewer).

We designed the feature with a lot of valuable input from our users, but we never stop wanting feedback. So check it out and let us know what you think!

Submission & Withdrawal Notices  

We’ve just added a couple of features to the site that should make managing submissions a little easier for call admins:

  • The site now automatically notifies call admins by email whenever a proposal is submitted. Before, call admins had to log in to check on any activity. Now, that information is delivered right to their inboxes.
  • The site now automatically notifies proposal managers by email whenever a proposal is withdrawn. (A copy of the withdrawal notice is also placed in the manager’s Message Center in case the email has problems making it through.) Plus, call admins have the option of including a message with the withdrawal notice.

New Layout for the Tracker  

We’ve changed the layout of the Submission Tracker slightly to make navigation a little clearer.

Before, the navigation items for the three categories of submissions (Draft, Awaiting Approval, and Approved) were displayed at the very top of the page and were somewhat removed from the main content. Thanks to feedback from one of our users, we’ve moved the three categories closer to the content, making it much clearer that they are navigation elements.

We think it’s a huge improvement. We hope you do, too.

New Feature: Test Mode

Call administrators now have the option of testing a call in ProposalSpace before making it live.

Here’s how it works:

  1. Once your call is complete (has all the information required for activation), you simply click a button to place it in “test mode”.
  2. The system automatically generates a special URL, which you and your testers use to create and submit test proposals.
  3. Administrators, review chairs and reviewers have full access to the call—as if it were active—for three days.
  4. After three days, the call is automatically taken out of test mode. If you need more time, just let us know. We’ll be glad to extend the test period.
  5. Any data entered during the testing period is automatically deleted when you activate the call.

New Feature: Grouped Checkboxes

Our drag-and-drop form builder now allows multiple checkbox items in a single form element.

Checkbox screenshot (before)Checkbox screenshot (after)Why is this important? Let’s say you want to collect A/V requirements from your speakers.

Before (right, top), you had to create a separate question on the form for each requirement.

Now (right, bottom), you can include all of those checkboxes in one element.

We’ve also added new requirement options for grouped checkboxes: You can make the checkboxes optional, you can require that at least one box be checked, or you can require all the boxes to be checked.

New Feature: Late Submissions  

Late submissions screenshotProposalSpace now allows you to accept late submissions for a call without having to change the call’s official submission deadline. The new setting (to the right, cleverly named “Late Submissions”) is on the Submission Settings page right below the Submission Deadline field.

If you enter anything other than zero in the field, ProposalSpace will continue to allow submissions for that number of days without altering the official submission deadline. We’ll also display a notice to users letting them know that although the submission deadline has passed, late submissions are still being accepted.

New Pricing Announced

ProposalSpace has always been the more affordable way to manage abstracts. We’ve worked hard to create a site that gives conferences all the tools they need to collect, review and select proposals for a fraction of the cost of traditional abstract management systems. But some of our users thought our pricing was a little too complicated and the base price for smaller conferences a bit too high. So we decided to do something about it.

Starting today, you can manage a call in ProposalSpace for just $49.95 plus $4.50 per submission. That’s it. No customization fees, account maintenance fees, upgrades or hidden charges to worry about. Just $49.95 plus $4.50 per submission. (Compare that to the $10,000+ other abstract management systems charge.)

Our new pricing means the total cost for a conference with 20 submissions is under $140! Fifty submissions cost less than $275. Even a conference with 500 submissions can manage their entire collection, review and selection process for under $2,300.

Pricing that’s easy and fits any budget. That’s the ProposalSpace difference.

New Software Release

We’ve reorganized the My Calls, My Proposals and Call Settings pages to remove some of the clutter and to make things easier to find. All of the functions that were on the My Calls and My Proposals pages are still available, we just moved them to the Call Settings and Proposal Details pages.

Call administrators will also notice a big change in the navigation for the Call Settings page, which now has the basic settings, tools and settings for all the major functions (submission, review, selection, notification) accessible via tabs across the top of the page. We also created a way for call administrators to archive completed calls so that they’re not in the way but can still be accessed if need be.