We’ve got another new feature to announce! Call admins can now fine-tune the settings that are included when copying a call.
Previously, all of a call’s settings were copied except the administrators and review groups, which had to be added back to the copy. Now, you can tell the system to include those settings in the copy (see the screenshot to the right) or to make a copy without those settings (in case you want a different set of administrators, for example).
Also, if your call has a custom review form, there’s now an option to include the custom form with the copy or to use the default form.
Check it all out and let us know what you think!
We’ve been adding a lot of new features to the site recently, but haven’t been updating the blog to let everyone know about them. (Sorry!)
One feature we’ve just added, though, is definitely worth mentioning: An “add yourself” option when adding users to a proposal.
Previously, if you wanted to add yourself to a proposal, you first had to search for your account in ProposalSpace, like you would when adding anyone else. It wasn’t much of an inconvenience (just one step), but why not streamline it? Now, when you want to add someone to a proposal, you’re given an option to add yourself or add someone else. If you want to add someone else, the process stays the same. If, however, you want to add yourself, just click that option and you’re done!
Call admins can now email reviewers using the Messaging Module!
Just go into the Messaging Module and click the New Message button, like you always have. At the top of the form, you’ll see a new field labeled “For” (right). To send messages to reviewers, just select “Reviewers” from the drop-down box, then select which review group(s) and roles (review chairs and/or reviewers) to send the message to.
As with all messages sent using the Messaging Module, the system archives the message and provides delivery receipts.
Check it out and let us know what you think!
If you’re a call admin, the next time you sign in you’ll see a couple of changes we’ve made to the Administrators page for your call.
We’ve changed the layout of the page (right) to use cards instead of a list. Each card contains the admin’s name, organization, email address, and whether they are signed up to receive activity reports (“Notifications”).
When you mouse over a card, a menu appears (right) with three icons that let you do the following:
- modify the admin’s settings
- email the admin
- remove the admin
If you click the settings icon, a popup window will appear (right) with options that allow you to control what type of notifications the admin receives and when they’re delivered.
If the admin is signed up to receive notifications, it’s reflected on their card with a green checkmark (right).
You can sign up or cancel notifications at any time, and there is no additional charge to receive them, so why not try it out and let us know what you think!
We’re rolling out a few improvements to the way call settings are saved.
- Instead of requiring you to scroll all the way down the page to get to the "Save Changes" button, we’re displaying it as a sticky element at the bottom of the screen (right). That way, no matter where you are on the page, you’ll have direct access to it.
- The save-changes button will only appear on the screen if you have changes that need to be saved.
- Changes are saved in the background, avoiding the need (and time it takes) to reload the page.
- You’ll now have an option to discard any unsaved changes and revert back to the previous settings.
- The system will warn you if there are unsaved changes and you attempt to leave the page (either by clicking a link or reloading the page).
For now, we’ve only applied these changes to two settings pages: Dates and the Publishing Module. Once we’re comfortable everything works OK, we’ll start to apply the changes across all of the settings pages. (We’ve got some other big improvements in store for the call-management side of things, but I’ll save those juicy details for another time.)
Our Publishing Module now includes an option to include/exclude session materials.
Session materials have always been part of the Publishing Module, but there was no way to control their display.
Now, call admins can enable/disable the display of session materials in both the brief and full listings by checking the boxes in the first row of the Session Materials section of the Publishing settings page (left). If the box is checked, all of the default details for each item (label, type, name, and size) will be displayed, and the option to also include the Item Description is enabled. Leaving the box unchecked will prevent session materials from being displayed at all.
As always, we welcome your feedback on this or any other feature!
We’ve made a few changes to make it easier for reviewers, review chairs, and call admins to identify conflicts of interest.
Although conflicts are not very common (accounting for about 0.1% of reviews in ProposalSpace), we understand that it’s critical for reviewers to be able to flag them clearly as conflicts and for call admins and review chairs to be able to identify them easily.
Previously, the only way for a reviewer to report a conflict was to leave the review unscored and to provide an explanation in the Comments field. This would mark the review as complete, but it wasn’t clear to call admins and review chairs that a conflict had been reported unless they pulled up the review’s details.
To make it easier for reviewers to clearly report conflicts, we’re adding a checkbox to the review form for every new call (left). Reviewers can still provide details in the Comments field, but if the checkbox is checked, the system disables the scoring option and flags the review as a conflict.
For call admins and review chairs, we changed the way conflicts are displayed throughout the Tracker to make them easier to identify. One way we did this was by adding a progress bar to the In Review page (left) that shows at a glance how many reviewers have scored the submission (green), how many have reported a conflict (yellow), and how many have not yet reviewed it (grey). Hovering over the progress bar displays a summary of the scores, while clicking on it gives access to individual reviews.
Note: The conflict question will only be added automatically to review forms going forward. We can add it manually to any existing review form, however, so feel free to let us know if you would like to use it and we’ll be happy to include it for you!
We’ve just released a software update that includes some really exciting improvements to the Review Module (which comes standard with every call). Here are just some of the new features:
- You can now add reviewers and review chairs to a review group even if they don’t have a ProposalSpace account.
- The search function for reviewers and review chairs is built into the review-group page, making it more efficient.
- To improve privacy, reviewers and review chairs need to confirm their addition to a review group before they are actually added to it.
- The layout of the review-group admin page has been updated, making it easier to manage for both call admins and review chairs.
As always, let us know how the new features are working out, and if you have any ideas for additional improvements!
We’re happy to announce that ProposalSpace now fully supports open-ended calls!
Previously, every call had to have a submission deadline, which was OK for most calls. However, for open-ended calls, that date had to be set way in the future or updated periodically to keep it in the future. So to make things easier, we’ve made the Submission End setting optional, which means any call can now be open-ended just by leaving that setting blank!
To get this to work, we had to make a few other notable changes:
- All Dates settings, other than Submission Start, have been made optional. We encourage everyone to provide dates for informational purposes, but now you can activate a call with just a Submission Start.
- Previously, calls had to be archived manually and could not be unarchived. Calls may continue to be archived manually, but if not done within a year of activation, the system will do it automatically. After a call is archived, admins still have full access to its settings and data, but may not change any settings other than those for the Advanced Scheduling Module and Publishing Module, if activated. If you have a call that needs to be active for more than a year, it can be reactivated for as long as you like with additional one-year extensions.
- The Late Submissions setting has been moved from the General Submission settings page to the Dates settings page. (This wasn’t really necessary; We just thought it made more sense there.)
We really hope these changes make it easier for admins to manage open-ended calls using ProposalSpace. As always, feedback is welcomed.
More exciting changes are in the pipeline, so stay tuned!
For a while now, the ProposalSpace form builder has allowed call admins to place limits on text fields. For example, you could set a 200-word limit for a bio field or a 75-character limit for a title field. Any limit, however, was purely informational, which meant an author could exceed it and still submit the proposal. (The system would highlight the answer for call admins and reviewers, though, so they could easily tell if the author went over the limit.)
Now, if you set a limit on a text field, you can tell the system what to do if the answer exceeds the limit:
- Allow the proposal to be submitted and highlight the answer for call admins and reviewers.
- Consider the proposal incomplete and do not allow it to be submitted.
Thanks to the call admins who suggested this improvement… Keep the great ideas coming!