Review-Module Improvements

We’ve just released a software update that includes some really exciting improvements to the Review Module (which comes standard with every call). Here are just some of the new features:

  • You can now add reviewers and review chairs to a review group even if they don’t have a ProposalSpace account.
  • The search function for reviewers and review chairs is built into the review-group page, making it more efficient.
  • To improve privacy, reviewers and review chairs need to confirm their addition to a review group before they are actually added to it.
  • The layout of the review-group admin page has been updated, making it easier to manage for both call admins and review chairs.

As always, let us know how the new features are working out, and if you have any ideas for additional improvements!

Open-Ended Calls

We’re happy to announce that ProposalSpace now fully supports open-ended calls!

Previously, every call had to have a submission deadline, which was OK for most calls. However, for open-ended calls, that date had to be set way in the future or updated periodically to keep it in the future. So to make things easier, we’ve made the Submission End setting optional, which means any call can now be open-ended just by leaving that setting blank!

To get this to work, we had to make a few other notable changes:

  • All Dates settings, other than Submission Start, have been made optional. We encourage everyone to provide dates for informational purposes, but now you can activate a call with just a Submission Start.
  • Previously, calls had to be archived manually and could not be unarchived. Calls may continue to be archived manually, but if not done within a year of activation, the system will do it automatically. After a call is archived, admins still have full access to its settings and data, but may not change any settings other than those for the Advanced Scheduling Module and Publishing Module, if activated. If you have a call that needs to be active for more than a year, it can be reactivated for as long as you like with additional one-year extensions.
  • The Late Submissions setting has been moved from the General Submission settings page to the Dates settings page. (This wasn’t really necessary; We just thought it made more sense there.)

We really hope these changes make it easier for admins to manage open-ended calls using ProposalSpace. As always, feedback is welcomed.

More exciting changes are in the pipeline, so stay tuned!

New Feature: Strict/Loose Text Limits

text limit screenshotFor a while now, the ProposalSpace form builder has allowed call admins to place limits on text fields. For example, you could set a 200-word limit for a bio field or a 75-character limit for a title field. Any limit, however, was purely informational, which meant an author could exceed it and still submit the proposal. (The system would highlight the answer for call admins and reviewers, though, so they could easily tell if the author went over the limit.)

Now, if you set a limit on a text field, you can tell the system what to do if the answer exceeds the limit:

  • Allow the proposal to be submitted and highlight the answer for call admins and reviewers.
  • Consider the proposal incomplete and do not allow it to be submitted.

Thanks to the call admins who suggested this improvement… Keep the great ideas coming!

New Feature: Public Description

ScreenshotIf you’re a call admin, the next time you go into the general-settings area for your call you’ll see a new field (labeled “Public Description”) that you can use to customize the text that gets displayed on the public call-details page (aka the call landing page).

Previously, there was only one field (Call Description) that was used for both the public call-details page and at the top of the new-proposal page. Some of our users pointed out that displaying the same content on the two pages could be confusing, so we added the second field. Now, the public call-details page will display the text from the Public Description field instead of the Call Description field. (The text in the Call Description field will continue to be displayed on the new-proposal page.)

We’ve made sure the change is backwards compatible, so if there is no text in the Public Description field, the text from the Call Description field will continue to be used on both pages.